In addition, an Owner can also grant permissions to other users. Owner – They have full access to the mailbox where they can create, read, delete and modify all the items.You can set the following permissions to users who will have access to the shared folders: Permissions available for Shared Folders in MS OutlookĪll the users added to that shared folder will be able to read, create, edit, respond, start meetings, or delete items depending only upon the permissions you grant them. While setting permissions for shared folders, you can determine how much access you want to give to a specific user. Sharing folders with other members does allow them to open and view the content in it, but they are not allowed to send emails on your behalf. The list of email addresses on the server will appear on display, select the email addresses with whom you want to share a folder.

Once the Properties window appears on the screen, select the Permissions tab.

After selecting the folder, right-click on it and select Properties.

Open MS Outlook and select the folder that you want to share.

To create a shared folder in MS Outlook, you can follow the below steps: Note: To open another person’s shared folder, make sure that the person has permitted you to access it. In this article, we'll discuss the right ways to open a shared folder in Outlook and then, you can start collaborating with your team! However, at times opening these folders can get a little confusing. It is a great way to collaborate with other people who all are working towards the same goal. The shared folder makes working easier for a team, as it allows quick communication and collaboration with access to shared data. Shared folders in Outlook allow users who are on the same Exchange server to share emails, calendars, contacts, notes, and tasks all at once with others without sharing it individually every time. If you have done so, then you can even share your mailbox folders and calendars with other users in your organization. By configuring your Exchange account in MS Outlook, you can enjoy multiple advantages, such as easy management of all mailboxes, access shared mailboxes, or shared folders.

MS Outlook with all its effective features can be a total game changer for all users.

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